USC The Business College, STUDENT E-MAIL POLICY

1. College use of e-mail

E-mail is considered an official method for communication at USC. Official e-mail communications are intended to meet the academic and administrative needs of the campus community. The College has the right to expect that such communications will be received and read in a timely fashion.

To enable this process, the College ensures that all students can be accessed through a standardized, college-issued e-mail account throughout their academic years at USC.

2. Assignment of student e-mail

USC accounts are automatically assigned to all students upon the start of their first class at the College. In order to use their USC e-mail address and password, students should contact the main office at their appropriate campus, or students can request the information be mailed to the address in their student records at USC.

3. Redirecting of e-mail

As security and Spam are big issues in the e-mail world of today, USC does not allow students to redirect their e-mail to another account.

4. Expectations about student use of e-mail

Students are expected to check their USC official e-mail on a frequent and consistent basis in order to remain informed of college-related communications. Checking e-mail on a daily basis is recommended. (There are many computer stations and labs placed around campus for free student use, such as in the library and the learning center as well as computer classrooms that are not in use.) Students have the responsibility to recognize that certain communications from the College may be required via e-mail.

5. Protection from e-mail viruses

All e-mail arriving and leaving USC’s e-mail system is scanned for viruses.  In the event a message is received with a virus, it will be deleted.  The student may not always receive a notice of deletion.  In the event an attempt is made to send a file containing a virus, it will not be sent, and the sender will be notified.

6. Appropriate use of student e-mail

Users should exercise extreme caution in using e-mail to communicate confidential or sensitive matters, and should not assume that e-mail is private and confidential. It is especially important that users are careful to send messages only to the intended recipient(s), especially when using the “reply” command during e-mail correspondence.

• All use of e-mail will be consistent with other College policies.

• All use of e-mail will be consistent with local, state, and federal law, including the Family Educational Rights and Privacy Act of 1974 (FERPA).

7. Educational uses of e-mail

Faculty will determine how e-mail will be used in their classes, and will specify their requirements in the course syllabus. This “Official Student E-mail Policy” will ensure that all students will be able to comply with e-mail-based course requirements from the faculty. Faculty can, therefore, make the assumption that students’ official @uscny.edu accounts are being accessed, and faculty can use e-mail for their classes accordingly.